MCSAMDAD.COM PRIVACY POLICY FOR EMPLOYERS

Last Updated: June 22, 2025

This Privacy Policy explains how MCSAMDAD.COM ("we," "us," or "our") collects, uses, discloses, and protects your personal data as an Employer when you use our job listing services. We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the Data Protection Act, 2012 (Act 843) of Ghana.

By using our services, you agree to the collection and use of information in accordance with this policy.

1. Definitions

• Personal Data: Any information relating to an identified or identifiable natural person ('data subject'). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
• Data Subject: The individual to whom the personal data relates (in this case, an Employer representative or Job Seeker).
• Data Controller: McSamdad.com, which determines the purposes and means of processing personal data related to the platform's operation. When you, as an Employer, process Job Seekers' data, you also become a Data Controller for that data.
• Data Processor: Any natural or legal person, public authority, agency, or other body that processes personal data on behalf of the Data Controller.
• Services: The job listing platform and related services provided by McSamdad.com.

2. Personal Data We Collect from Employers

We collect various types of personal data from Employer representatives to provide and manage our Services.

2.1. Information You Provide Directly:

• Account and Contact Information: Company name, contact person's name, email address, phone number, company address, billing information.
• Company Profile Information: Company description, industry, website, logo.
• Job Postings Data: Details about the job vacancies you post, including job titles, descriptions, requirements, and application instructions.
• Communication Data: Information you provide when you contact us for support, inquiries, or feedback.

2.2. Information Collected Automatically:

• Usage Data: Information about how you access and use our Services, such as your IP address, browser type, operating system, pages visited, time spent on pages, and referring URLs.
• Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track activity on our Service and hold certain information. This may include analytical data to understand usage patterns and improve our platform.

3. How We Use Your Personal Data (Employer Data)

We use the collected personal data from Employers for the following purposes:

• To Provide and Manage Services: To create and manage your employer account, allow you to post job listings, manage applications, and facilitate communication with Job Seekers.
• To Improve and Personalize Services: To understand your needs, enhance the functionality and user experience of our platform, and develop new features.
• To Communicate with You: To send you service announcements, updates, billing information, and respond to your inquiries.
• For Billing and Payments: To process payments for services rendered.
• For Security and Fraud Prevention: To protect our Services, users, and employers from fraudulent activities, unauthorized access, and other security threats.
• For Legal Compliance: To comply with applicable Ghanaian laws, regulations, and legal processes, including responding to lawful requests from public authorities.
• For Analytics and Research: To perform data analysis, conduct research, and generate aggregated, anonymized statistics about platform usage and trends.

4. Sharing and Disclosure of Your Personal Data (Employer Data)

We may share your personal data with the following categories of recipients:

• Job Seekers: Your company profile information and job postings will be visible to Job Seekers on our platform.
• Service Providers: Third-party vendors and service providers who perform functions on our behalf, such as hosting, payment processing, data analysis, customer support, and marketing. These providers are obligated to protect your data and only use it for the purposes for which it was provided.
• Affiliates: With our parent company, subsidiaries, and affiliates for purposes consistent with this Privacy Policy.
• Legal and Regulatory Authorities: When required by law or in response to valid requests by public authorities (e.g., a court order or government agency request).
• Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
• With Your Consent: We may share your information with other third parties when we have your explicit consent to do so.

5. Your Responsibilities Regarding Job Seeker Data

When you use our Services to receive applications or access Job Seeker profiles, you become a Data Controller in respect of that Job Seeker data. You are therefore solely responsible for complying with the Data Protection Act, 2012 (Act 843) and any other applicable data protection laws regarding the personal data of Job Seekers you receive through our platform. This includes, but is not limited to:

• Lawful Processing: Processing Job Seeker data lawfully, fairly, and transparently.
• Purpose Limitation: Using Job Seeker data only for the purpose of recruitment and assessing their suitability for a role.
• Data Minimization: Collecting and retaining only the necessary data for recruitment purposes.
• Data Security: Implementing appropriate technical and organizational measures to protect Job Seeker data from unauthorized access, loss, or destruction.
• Data Retention: Retaining Job Seeker data only for as long as necessary for your recruitment purposes and in accordance with applicable laws.
• Data Subject Rights: Respecting and facilitating Job Seekers' rights as data subjects (e.g., access, rectification, deletion requests).
• Confidentiality: Treating all Job Seeker data as confidential.

McSamdad.com disclaims any liability for your handling of Job Seeker personal data once it has been transferred to you.

6. Data Retention

We retain your employer account information and related data for as long as necessary to provide you with our Services and to comply with our legal obligations. This includes retaining data to resolve disputes, enforce our agreements, and for auditing purposes.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: Use of SSL (Secure Secure Layer) technology for data transmission.
• Access Controls: Limiting access to personal data to authorized personnel on a need-to-know basis.
• Firewalls and Intrusion Detection Systems: To protect our network and systems.
• Regular Security Audits: To identify and address potential vulnerabilities.

While we strive to protect your personal data, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

8. Your Rights as a Data Subject

Under the Data Protection Act, 2012, you have the following rights regarding your personal data (as an individual representative of an employer):

• Right to be Informed: To be informed about the collection and use of your personal data.
• Right of Access: To request access to the personal data we hold about you.
• Right to Rectification: To request the correction of inaccurate or incomplete personal data.
• Right to Object: To object to the processing of your personal data in certain circumstances, including for direct marketing.
• Right to Prevent Automated Decision-Making: To object to decisions being taken solely based on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
• Right to Erasure (Deletion): To request the deletion of your personal data in certain circumstances (e.g., if the data is no longer necessary for the purposes for which it was collected).
• Right to Compensation: To claim compensation for damages or distress caused by our contravention of the Data Protection Act, 2012.

To exercise any of these rights, please contact us using the details provided below. We may require proof of your identity to process your request.

9. Cookies Policy

We use cookies to enhance your experience on our website. Cookies are small data files stored on your device. We use both session cookies (which are deleted when you close your browser) and persistent cookies (which remain on your device for a set period).

• Essential Cookies: Necessary for the website to function (e.g., for login, posting jobs).
• Analytical/Performance Cookies: To understand how visitors use our website, so we can improve its performance and design.
• Functionality Cookies: To remember your preferences and provide enhanced features.

You can control and manage cookies through your browser settings. However, disabling certain cookies may affect the functionality of the Services.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at support@mcsamdad.com